1. Scope and purpose of the processing of personal data
1.1 Visiting our websites
When you visit our website, our servers temporarily and automatically store the following data in a log file, the so-called server log files:
- IP address of the requesting computer
- date and time of access/request
- Name and URL of the retrieved data
- Operating system of your computer and the browser you are using
- Country from which our website is accessed
- Time zone difference to Greenwich Mean Time (GMT)
- Content of the request (specific page)
- access status/HTTP status code
- Referrer (website from which you arrived at our website)
- Browser software language and version.
This data is processed for the purpose of enabling the use of our website (establishing a connection), ensuring system security and stability on a permanent basis, optimizing our offering and for internal statistical purposes. A personal user profile is not created.
The legal basis for processing your personal data is our legitimate interest in processing this data.
1.2 Contact form
Our website offers you the possibility to contact us via a contact form and/or via e-mail. In order for us to process requests that we receive via the contact form, it is necessary that you enter your e-mail address as well as your message. Other information can be provided voluntarily. We process this information on the legal basis of our legitimate interest to correspond with you, or for the purpose of processing your request and its settlement.
If you apply for a position with us, we process the personal data you provide to us as part of the application process. In addition to your personal details, education, work experience and skills, this includes the common correspondence data such as mailing/postal address, e-mail address and telephone number. In addition, all documents submitted by you in connection with the application, such as a letter of motivation, curriculum vitae and the certificates will be processed. Furthermore, applicants may also provide us with further information. This data is stored, evaluated, processed or forwarded internally exclusively in the context of your application. Furthermore, it may be processed for statistical purposes (e.g. reporting). In this case, it is not possible to draw conclusions about individual persons.
Your application data will be stored separately from the other user data and will not be merged with it.
We process your applicant data in order to fulfill the (pre)contractual obligations we have in connection with the application process. The basis for processing your personal data is our legitimate interest in processing your application.
You can object to this data processing at any time and withdraw your application. Please send your objection to the person named as contact person in the job advertisement or to the e-mail address firstname.lastname@example.org.
If we conclude an employment contract with you, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions.
If the application process ends without employment, your personal data will be stored for another 60 days for documentation purposes and then deleted. If you have given us permission to use your data for further application procedures with us and to possibly contact you again, we will retain this data for a longer period of time.
You can revoke this consent at any time. You can send your objection to the email@example.com or to the e-mail address specified in the job advertisement.
1.4 Use of customer data for marketing purposes
We also use your personal data for the following purposes:
- to maintain customer relations with you;
- To occasionally inform existing business customers (B2B) about certain services, and
- to recommend services that may be of interest to you.
You may object to this data processing at any time. If you object, we will no longer process your personal data for this purpose. Please send your objection to the following e-mail address: firstname.lastname@example.org
1.5 Provision of contractual services
We also process personal data to the extent necessary in each case to provide you with our contractual or pre-contractual services and to perform other services requested by you. The data processed in this context, the type, scope, purpose and necessity of its processing, are determined by the underlying contractual relationship.
The processed data includes master data (e.g. name and address), contact data (e.g. e-mail address and telephone number) as well as contractual data (e.g. services used, content of the contract, contractual communication, names of contact persons) and payment data (e.g. bank details, payment history).
The data is deleted when it is no longer required to fulfill contractual or legal obligations, with the necessity of retaining the data being reviewed at irregular intervals. In all other respects, the statutory retention obligations apply.
A cookie is a small simple file that is sent along with pages of this website and stored by your browser on the hard drive of your computer or another device. The information stored therein may be returned to our servers or to the servers of the relevant third parties during a subsequent visit.
Most Internet browsers are regularly set to accept cookies. If you do not want that, you can adjust your browser settings in order to be informed about cookies being set and to allow cookies in certain cases only on a case-by-case basis or to generally exclude them. You can also enable automatic deletion of cookies when closing the browser. In addition, you can delete cookies that have already been set at any time via an Internet browser or other software programs. How to control and delete cookies depends on the browser you use. For further information, please refer to the Help section of your browser. The following links provide you with information about this option for the most commonly used browsers:
3. Disclosure to third parties
As a matter of principle, we treat your personal data as confidential and only pass it on if you have expressly consented to this, if we are legally obliged or entitled to do so, or if this is necessary to enforce our rights, in particular to enforce claims arising from contractual relationships.
In addition, we disclose your personal data to third parties to the extent that this is necessary or appropriate in the context of the use of the website or for the possible provision of the services requested by you.
We disclose your personal data to the following types of recipients:
- Group companies
- IT service providers
- Third parties to whom we have outsourced certain support services, such as translation work or document reviews
- Third parties we engage to provide additional services, such as law firms and fiduciaries
- Third parties who are also involved in the implementation or organization of events and seminars
- Authorities and courts, if applicable
In the case of disclosure to third parties, the legal regulations governing the disclosure of personal data to third parties are, of course, complied with. If we use subcontractors to provide our services, we take appropriate legal precautions as well as corresponding technical and organizational measures to ensure the protection of your personal data in accordance with the relevant legal regulations.
4. Data transfer abroad
If we also transfer your personal data to third parties abroad (i.e., outside of Switzerland or the European Economic Area (EEA)), these parties are obligated to comply with data protection to the same extent as we are. If data protection in the country concerned does not have an adequate level, we will ensure that the protection of your personal data has such a level.
We ensure this in particular by concluding so-called standard data protection clauses of the EU Commission with the companies concerned, and/or by the existence of Binding Corporate Rules (BCR) recognized by a European data protection authority at the companies concerned and/or by the existence of further guarantees that comply with the applicable law. Where this is not possible, we base the data transfer on your express consent or the necessity of the transfer for the fulfilment of the contract.
5. Retention period
We process and store your personal data only for the period of time required to achieve the stated purpose or if this is provided for in laws or regulations to which we are subject. If the purpose of retention no longer applies or if a prescribed retention period expires, your data will be routinely blocked or deleted in accordance with the statutory provisions.
In addition, we will delete your data if you request us to do so at email@example.com and if we have no legal or other obligation to retain or save this personal data.
6. Data security
We take technical and organizational security precautions to protect your personal data against manipulation, loss, destruction or against access by unauthorized persons and to ensure the protection of your rights and compliance with applicable data protection laws.
The measures taken are intended to ensure the confidentiality and integrity of your data and to ensure the availability and resilience of our systems and services in processing your data on a permanent basis. They are also intended to ensure the rapid restoration of the availability of your data and access to it in the event of a physical or technical incident.
Our security measures also include encryption of your data. When transmitting your data to us, we use Transport Layer Security (TLS) encryption. All information that you enter online is transmitted via an encrypted transmission path. This means that this information cannot be viewed by unauthorized third parties at any time.
Our data processing and security measures are continuously adapted in line with technological developments.
We also take our own internal data protection very seriously. Our employees and the service providers appointed by us are obliged to maintain confidentiality and to comply with the data protection regulations. Moreover, they are only granted access to personal data to the extent necessary.
7. Your rights
You have the following rights in relation to your personal data:
- Right of access: You have the right to know why your personal data is needed, what happens to it and how long it is retained.
- Right to rectification: You have the right to amend, correct, delete or block your personal data at any time;
- Right to erasure: You have the right to request erasure of your personal data at any time;
- Right to restrict processing: You have the right to request all your personal data from the data controller and to transfer it in full to another data controller.
- Right to object: You can object to the processing of your data. You can object to the processing of your data. We comply with your objection, unless there are legitimate reasons for processing.
- Right to withdraw consent: If you give us your consent to process your data, you have the right to revoke this consent and have your personal data deleted.
If you believe that the processing of your personal data violates data protection law, you may also file a complaint with a local supervisory authority, in particular with the Federal Data Protection and Information Commissioner in Switzerland.
8.1 Name and contact of the Data Controller
The controller in terms of data protection law is:
8142 Uitikon, Switzerland
+41 44 491 2652
8.2 Name and contact of the Privacy Officer
For questions related to data protection and for information regarding your rights as well as for their assertion, please contact our Privacy Officer:
Dr. iur., Attorney-at-Law
Balthasar Legal AG
8.3 Name and contact of the EU representative
We have the following data protection representative in the EU as contact for supervisory authorities and data subjects regarding the processing of personal data that falls within the scope of the GDPR:
knecon Technologie GmbH